Volunteer

• Outbound Events Team (needed for all major metropolitan areas)
  • One person takes on the role of outbound events lead – oversees research of event research and helps organize volunteers to attend events
  • Identify appropriate conferences, showcases and events for Cleantech Open to attend
  • Attend networking events and showcases to represent Cleantech Open and recruit applicants.
  • Help organize cleantech open announcements and briefings at local events
• Communications Experts (also part of communications committee)
  • Compose and direct email communications to potential applicants, recruitment partners, and to a broad base of academic, institutional and business organizations from which applicants can be drawn
  • Develop and share social media communications
• Lead Developers
  • Populate and manage spreadsheets of applicant leads and contact information.  Look for quality as well as quantity
  • Identify new sources for recruiting applicants
• Application Specialists
  • Act as the customer service representative to new applicants – reach out when they begin an application and assist them throughout the process
  • Organize phone calling to follow up on applicants “registered with interest” to convert them to “paid applicants”, and track progress
  • Compose and send mail merges informing applicants of “needs to be completed” items on applications
  • Organize phone calling to assist applicants with completing applications

• Newsletter developers
  • Develop content for monthly newsletters, such as alumni profiles, recaps of recent events, and lists of upcoming regional events run by CTO or other organizations (can work with events committee to gather this list)
  • Draft newsletters each month at least 1 week before they need to go out – review is done by Communications Chair
• Social media gurus
  • Manage regular posting on cleantech open twitter, facebook and linked-in accounts
• Website manager
  • Manage updates to regional website, posting of new content, editing old content, etc.
• Applicant recruitment liaison(also a member of applicant recruitment committee’s communications team)
  • Compose and direct email communications to potential applicants, recruitment partners, and to a broad base of academic, institutional and business organizations from which applicants can be drawn
  • Coordinate with communications committee to ensure that applicant recruitment items are included in major regional communications (social media, newsletters, mailings to list-serve)
• Mentor liaison(also a member of mentor committee)
  • Compose and direct mentor communications
  • Coordinate with communications committee to ensure that mentor related items are included in major regional communications (social media, newsletters, mailings to list-serve)
• Storytellers
  • Story tellers are responsible for writing stories (to be included in the CTO blog, newsletter, website) about our wonderful community of heroes: mentors, sponsors, judges, alumni and volunteers. Each storyteller should plan to write at least 1 piece per month

If you are interested in helping out as a volunteer at individual events, please contact Peter Dotson-Westphalen so we can add you to our list of on-call event volunteers. If you are interested in planning events, please see the Regional Events Chair  and Metro Events Lead roles below.

No positions publicly available at this time. Please contact Peter Dotson-Westphalen if interested in supporting this committee.

No positions publicly available at this time. Please contact Peter Dotson-Westphalen if interested in supporting this committee.

Time Commitment: ~5hrs/wk

Accepting applications until February 15, 2013. Applications should be sent to aadler@cleantechopen.org

The Regional Communications Chair is responsible for overseeing and guiding ongoing regional marketing and PR, helping develop the Cleantech Open brand throughout the region, supporting the major functional committees (e.g. applicant recruitment, mentoring, judging) in external communication activities, and, most of all, managing the Regional Communications Committee to execute all of the above.

Benefits
Taking on the role of Regional Communications Chair is a great opportunity for professionals to:

• Build and expand their network
• Become visible leaders in the local cleantech entrepreneurship-support ecosystem, both at in-person events and through virtual communications
• Demonstrate management of teams

All Cleantech Open Northeast Regional Chairs receive the following benefits:

• Free attendance at all regional events and some national events
• Recognition, with a bio and headshot on the regional website
• Possibility of being featured for excellent work in regional newsletter
• Cleantech Open Regional Chair digital insignia for your web page
• Potential stage time at regional events
• Opportunities to appear in regional videos and marketing materials
• 1/8-page ad in the program of regional events
• Testimonial from regional director for linked-in or other social networking site
• Exclusive access and visibility with Cleantech Open Northeast network of professionals (more than 2,000 people)
• Cleantech Open Business cards and email address, if requested

Responsibilities
The Regional Communications Chair’s responsibilities include:

• Develop yearlong communications/marketing strategy and calendar, established with the Regional Director
• Oversee communications committee, delegating and then managing the members in executing communications strategy
• Recruit core team members for communications committee members to execute on all tasks
• Conduct calls every other week with the Regional Director to report on communications progress
• Attend monthly national communications calls as liaison for Northeast region
• Plan and manage monthly calls with the communications committee, and follow up with individual members on task progress
• Whenever possible, represent Cleantech Open at networking events and showcases

Team
The Communications Committee members are each expected to commit 2-3 hours per week, and their responsibilities include:

• Newsletter developers (1)
  • Develop content for monthly newsletters, such as alumni profiles, recaps of recent events, and lists of upcoming regional events run by CTO or other organizations (can work with events committee to gather this list)
  • Draft newsletters each month at least 1 week before they need to go out – review is done by Communications Chair
• Social media gurus (2)
  • Manage regular posting on cleantech open twitter, facebook and linked-in accounts
• Website manager (1)
  • Manage updates to regional website, posting of new content, editing old content, etc.
• Applicant recruitment liaison (also a member of applicant recruitment committee’s communications team) (1)
  • Compose and direct email communications to potential applicants, recruitment partners, and to a broad base of academic, institutional and business organizations from which applicants can be drawn
  • Coordinate with communications committee to ensure that applicant recruitment items are included in major regional communications (social media, newsletters, mailings to list-serve)
• Mentor liaison (also a member of mentor committee) (1)
  • Compose and direct mentor communications
  • Coordinate with communications committee to ensure that mentor related items are included in major regional communications (social media, newsletters, mailings to list-serve)

Storytellers (2)

• Story tellers are responsible for writing stories (to be included in the CTO blog, newsletter, website) about our wonderful community of heroes: mentors, sponsors, judges, alumni and volunteers. Each storyteller should plan to write at least 1 piece per month

Time Commitment: ~5hrs/wk

Accepting applications until February 15, 2013. Applications should be sent to aadler@cleantechopen.org

The Regional Events Chair is responsible for overseeing event planning across the Cleantech Open region, working closely with the Northeast Regional Director and each of the Metro Events Leads (which make up the events team). The Events Chair and the events team  is also responsible for supporting the major functional committees (e.g. applicant recruitment, mentoring, judging) in event planning.

Benefits
Taking on the role of Regional Events Chair is a great opportunity for professionals to:

• Build and expand their network
• Become visible leaders in the regional cleantech entrepreneurship-support ecosystem, both at in-person events and through virtual communications
• Demonstrate management of teams

All Cleantech Open Northeast Regional Chairs receive the following benefits:

• Free attendance at all regional events and some national events
• Recognition, with a bio and headshot on the regional website
• Possibility of being featured for excellent work in regional newsletter
• Cleantech Open Regional Chair digital insignia for your web page
• Potential stage time at regional events
• Opportunities to appear in regional videos and marketing materials
• 1/8-page ad in the program of regional events
• Testimonial from regional director for linked-in or other social networking site
• Exclusive access and visibility with Cleantech Open Northeast network of professionals (more than 2,000 people)
• Cleantech Open Business cards and email address, if requested

Responsibilities
The Regional Events Chair’s responsibilities include:

• Develop Events Calendar with Regional Director and Metro Events leads
• Oversee events committee, supporting Metro Events Leads on event planning logistics
• Plan and manage weekly calls with the events committee, and follow up with individual members on task progress
• Support Regional Director in planning major regional events, especially the East Coast Academy (June 26-28) and the Regional Finals Events. This is one of the major responsibilities of the role
• Conduct calls every other week with the Regional Director to report on events progress
• Attend monthly national events calls as liaison for Northeast region
• Whenever possible, represent Cleantech Open at networking events and showcases

Time Commitment: ~5 hrs/wk

Accepting applications until February 15, 2013. Applications should be sent to aadler@cleantechopen.org

The Corporate Engagement Chair who is point person for outreach and engagement of the corporate business leaders.

Benefits
Taking on the role of Corporate Engagement Chair is a great opportunity for professionals to:

• Build and expand their network
• Become visible leaders in the local cleantech entrepreneurship-support ecosystem, both at in-person events and through virtual communications

All Cleantech Open Northeast Regional Chairs receive the following benefits:

• Free attendance at all regional events and some national events
• Recognition, with a bio and headshot on the regional website
• Possibility of being featured for excellent work in regional newsletter
• Cleantech Open Regional Chair digital insignia for your web page
• Potential stage time at regional events
• Opportunities to appear in regional videos and marketing materials
• 1/8-page ad in the program of regional events
• Testimonial from regional director for linked-in or other social networking site
• Exclusive access and visibility with Cleantech Open Northeast network of professionals (more than 2,000 people)
• Cleantech Open Business cards and email address, if requested

Responsibilities

• Organize 1 or 2 roundtables in 2013 for corporate leaders & cleantech leaders. Max attendees 20 people, CTO staff will help coordinate all logistics.
• Develop (with CTO NE Regional Director) target list of regional corporations to engage in 2013
• Serve as point of contact for corporate contacts. Reach out to try to engage them, have initial conversations to gather information about their cleantech interests, gauge potential interest in sponsoring CTO NE or in mentoring / judging. Maintain contact by inviting them to relevant upcoming events (coordinate with metro directors to ensure that we are engaging corporate leaders from across the northeast, not just Boston)
• Where evident, connect corporate contacts with relevant members of the cleantech open community (e.g. alumni companies, sponsors, relevant entrepreneurs, etc.)
• Deliver at least 15 corporate contacts as judges or attendees to the Cleantech Open Northeast Regional Finals / Innovation Expo & Awards events in October
• Check in once monthly with Regional Director

A “metro” is a geographic area in our region where we concentrate some of our programming. Each major Metro has its own set of volunteer leaders. Our major Metro areas with full volunteer teams are:

• Boston
• New York City
• Upstate New York (Rochester, Syracuse, Albany, Ithaca)
• Philadelphia

Available in Boston, Philadelphia, Upstate New York, New York City, and Maine

• Recruit up local “Cleantech Open Champions” – volunteers who learn key talking points for applicant recruitment and answers to common questions, attend events on behalf of the local Cleantech Open chapter, man tables (2-3 hour per week volunteer role)
• Identify local conferences, showcases and events for Cleantech Open to attend during applicant recruitment season, and assign Cleantech Open Champions to attend
• Attend networking events, showcases to represent Cleantech Open and recruit applicants.
• Identify local recruitment partners, conduct email and phone communications with these partners and to their networks during recruitment season (work directly with Regional AR chair to avoid communication overlap)
• Organize at least 1 or 2 local in-person informational program briefing for interested applicants, to be held in early to mid-April.
• Present Cleantech Open program at local events and briefings when requested by Metro or Regional Director.
• Participate in local Metro team meetings, scheduled and led by Metro Director
• Participate in bi-weekly regional applicant recruitment phone calls, led by the regional applicant recruitment chair.
• Where needed, assist Applicant Recruitment Committee with phone calling to local applicants to push them to complete applications in time for deadline, and answer their questions
• Recruit and direct local volunteers as needed to support local applicant recruitment efforts (e.g. Campus Reps to recruit on local campuses, or Applicant Specialists to help with calling applicants and answering their questions)

Currently available in Philadelphia, and Maine

Time Commitment: ~4 hrs / wk 

• Recruit at least 15 local mentors for each accelerator cycle through networking, outreach to personal network, organizational networks (may need to build partnerships for this) and attendance at relevant events
• Vet local mentors through 30 minute phone calls to ensure that their interests and abilities are aligned with Cleantech open mentor qualifications and code of conduct
• If possible, host one local mentor mixer for companies to meet available local mentors before mentor matching (late May)
• Assist mentor committee with final vetting and mentor matching process (late May – early June)
• Assist with organizing at least 1 or 2 local workshops or business clinics to mentor teams on specific topics (focus on recruiting mentors to work with the teams at the workshops)
• Participate in local Metro team meetings, scheduled and led by Metro Director
• Participate in bi-weekly Regional Mentor Committee phone calls, led by the regional Mentor Chair.
• Where needed, assist Mentor Committee with phone calling to mentors to ensure that they are actively engaging with their teams and enjoying their experience
• Optional: organize local mentor meet-ups for networking.

Metro Judging Lead

• Identify and recruit 10 local judges for each accelerator cycle through networking, outreach to personal network, organizational networks (may need to build partnerships for this) and attendance at relevant events
• Serve as a judge in 1st round judging to select participants in upcoming accelerator program
• Take the lead on organizing one local mock judging event in September, where companies present their 10-minute elevator pitch and receive feedback from local mock judges.
• Recruit local “rock star” judges to participate in Regional Finals judging in October
• If possible, attend final round judging in Boston in October
• Participate in monthly Regional Judging Committee phone calls, led by the regional Judging Chair. (Call frequency will likely increase during peak judging times, May & September)

Can be combined with Mentor Lead role for volunteers looking for a more substantial role.

Available in Boston, Upstate New York, New York City, and Maine

Time Commitment:  ~2 hrs / wk 

• Build and maintain localized e-mailing list for the Metro (using Cleantech Open’s communications platform, infusionsoft)
• Support Metro Director in development of local email campaigns for purposes such as event invitations, mentor recruitment, applicant recruitment, customized partner and sponsor communications
• Customize regional communications when needed, and distribute to the metro mailing lists
• Develop local stories for regional and metro mailings, including upcoming events, highlights of local sponsors and alumni
• Share ideas and links for Tweets, Linked-in and Facebook posts, particularly with information specific to the Metro area
• Participate in monthly Regional Communications Committee calls
• Optional: assist Metro Director with speaking engagements and event attendance to locally represent Cleantech Open

Can be combined with Events Lead where volunteer is looking for a bigger role. Combined position is called Events & Outreach Lead.

Available in Boston, Upstate New York, New York City, and Maine

Time Commitment:  ~2-4 hrs / wk (more during weeks with events)

• Work with Metro Director and Regional Events Chair and Regional Director to identify core events schedule at the beginning of each accelerator program
• Maintain list of upcoming events (internal and external), coordinate execution on all action items.Attend and manage on-site event logistics at all Metro events – if absolutely unavailable to attend, assign a deputy or work with Metro Director to problem solve
  • Ensure that all event logistics are taken care of on-schedule for local events, including:
    • securing a venue
    • ordering food and drinks (contracting with bartenders where needed)
    • inviting and confirming speakers
    • creating a sign-up page
    • distributing invitations (with Communications Lead) and reminders
    • enlisting and managing event volunteers
• Participate in bi-weekly Regional Events Committee calls. Calls may be weekly during peak event season (July-September)
• At bare minimum, take the lead on planning one local workshop/business clinic and one local networking event in each accelerator season.
• Optional: assist event planning volunteers in planning added events, such as happy hours and mixers, under the Cleantech Open banner.

Can be combined with Communications Lead where volunteer is looking for a bigger role. Combined position is called Events & Outreach Lead.

Available in Upstate New York, New York City

• Develop lists of target Metro sponsors with Metro Director and Regional Director
• Reach out to and engage target sponsors / partners  by phone and email
• Meet with prospective sponsors to discuss goals for metro region and benefits of a metro or regional sponsorship
• When there is an agreement to sponsor, pass relationship to Regional Director for contracting
• Support MD in managing relationships with sponsors and partners to ensure terms of agreement are met, through check-in calls and emails, special events / invitations to events (work with events lead), highlights in communications (work with communications lead) and engagement as mentors (work with mentor lead) and judges (work with judging lead).